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The General Application Regulations 2007 contains a list of minimum requirements in which the employer is obliged to carry out a risk assessment of each VDU workstation. 

Improper VDU / DSE setups can contribute to musculoskeletal disorders, repetitive strain injury, visual fatigue and increased stress levels so it is vital that a VDU / DSE Assessment is carried out by a competent person to identify and correct any hazards that may exist.

These regulations are applicable:

  1. If the employee has no choice but to use the VDU to carry out her/his work.
  2. If the employee normally uses the VDU for continuous periods of more than one hour.
  3. If the VDU is generally used by the employee daily.

As an employer, there are a number of duties set down in this regulation, the key requirements are to:

  • Carry out a risk assessment of employee workstations
  • Provide information to employees in relation to actions following on from a VDU/DSE assessment.
  • Train employees in the use of workstations before beginning work with display screen equipment and whenever the organisation of the workstation is modified
  • Perform a further assessment where an employee transfers to a new workstation or significant new work equipment, change of equipment or new technology is introduced to an individual’s workstation
  • Ensure that the provision of an appropriate eye and eyesight test is made available to every employee

A competent person is essential to risk assess an employee’s workstation. A person is considered competent if he or she has undertaken the necessary training and has experience and knowledge appropriate to conducting a risk assessment of a workstation. It is imperative that the person conducting the risk assessment is capable of doing so properly and effectively.

5 Reasons To Get A Professional VDU Workstation Assessment

  1. An ergonomically adjusted workplace leads to higher levels of efficiency amongst employees.
  2. VDU/DSE assessments can be beneficial in terms of reducing injury as a result of poor posture and/or improper VDU set up.
  3. VDU/DSE assessments not only ensure that workstations are set up safely but that they are also in line with health & safety legislation.
  4. VDU/DSE assessments aim to improve the health and well-being of staff, and more importantly they aid in reducing health and safety litigation.
  5. The onset of fatigue and stress can be minimised by careful design, selection and location of DSE/VDUs, good design of the workstation, its environment and the task involved as well as training, consultation and involvement of the employee.